The
march of progress is endless, and new technologies appear in the
marketplace every day. From smartphones and tablets, to smart watches
and other wearables, the new technologies on the market appear endless.
Given all the amazing gadgets and gizmos out there, fax machines can
seem rather antiquated by comparison.
march of progress is endless, and new technologies appear in the
marketplace every day. From smartphones and tablets, to smart watches
and other wearables, the new technologies on the market appear endless.
Given all the amazing gadgets and gizmos out there, fax machines can
seem rather antiquated by comparison.
However,
this ancient device remains a fixture in government buildings and
businesses around the world, much to the chagrin of both employees and
employers.
this ancient device remains a fixture in government buildings and
businesses around the world, much to the chagrin of both employees and
employers.
If
you are like most office workers, you are probably just one more paper
jam away from reenacting a scene from Office Space (you know the one).
It’s time to consider the high-tech alternative: online faxing. However,
switching to online faxing requires convincing those who hold the
company purse to make the change. No fear there, all it requires is
learning how to speak the language of management and knowing the
advantages online faxing brings over conventional faxing services.
you are like most office workers, you are probably just one more paper
jam away from reenacting a scene from Office Space (you know the one).
It’s time to consider the high-tech alternative: online faxing. However,
switching to online faxing requires convincing those who hold the
company purse to make the change. No fear there, all it requires is
learning how to speak the language of management and knowing the
advantages online faxing brings over conventional faxing services.
Cost Comparisons
Let’s
start with the easiest part of your case: cost. Office fax machines
have a number of costs associated with them: a phone line, paper, ink,
and toner just to name a few. This is before factoring the costs you
can’t predict such as fax machine maintenance and replacement due to
malfunction. When all of these costs are factored in, it is likely your
company spends thousands of dollars annually just keeping ONE fax
machine running. Contrast this with online faxing services that rarely
demand more than $10 monthly, for as many as 500 pages. This translates
into massive savings for your business just by making the switch!
start with the easiest part of your case: cost. Office fax machines
have a number of costs associated with them: a phone line, paper, ink,
and toner just to name a few. This is before factoring the costs you
can’t predict such as fax machine maintenance and replacement due to
malfunction. When all of these costs are factored in, it is likely your
company spends thousands of dollars annually just keeping ONE fax
machine running. Contrast this with online faxing services that rarely
demand more than $10 monthly, for as many as 500 pages. This translates
into massive savings for your business just by making the switch!
Ease of Use
Cost
is not measured merely in ink cartridges and sheets of paper. You’ll be
hard pressed to convince your manager to change over to online faxing
if they believe the man-hours lost in retraining and regular use
outstrip the savings in material. Thankfully, you are covered here as
well. Most online faxing services are as easy to use as sending an
e-mail, requiring very little in terms of retraining. Compare this to
the fax machine, where employees find themselves navigating an archaic
and unfriendly interface and sometimes have to perform repair operations
they are not trained to handle merely to get a document sent on time.
is not measured merely in ink cartridges and sheets of paper. You’ll be
hard pressed to convince your manager to change over to online faxing
if they believe the man-hours lost in retraining and regular use
outstrip the savings in material. Thankfully, you are covered here as
well. Most online faxing services are as easy to use as sending an
e-mail, requiring very little in terms of retraining. Compare this to
the fax machine, where employees find themselves navigating an archaic
and unfriendly interface and sometimes have to perform repair operations
they are not trained to handle merely to get a document sent on time.
Given
the ease of use of online faxing services, you can show how you’ll save
not only on raw costs and materials, but also increased workplace
efficiency and productivity.
the ease of use of online faxing services, you can show how you’ll save
not only on raw costs and materials, but also increased workplace
efficiency and productivity.
Security
Since
the Sony security breach, businesses have become warier of the safety
to be found in anything that has the term “online” in its name. Many
companies are in multi-million or multi-billion dollar industries, and
can scarcely afford the loss of competitive edge or consumer confidence
that a data-breach might bring. Thankfully, online faxing has got you
covered here as well. The protocols used by online faxing services are
similar to those used in conventional faxing, and many service providers
are HIPAA compliant!
This compliance means your information is as secure as your medical
history. This is not exaggeration: HIPAA compliant communications are
the only method doctors are permitted to use to transmit patient medical
data.
the Sony security breach, businesses have become warier of the safety
to be found in anything that has the term “online” in its name. Many
companies are in multi-million or multi-billion dollar industries, and
can scarcely afford the loss of competitive edge or consumer confidence
that a data-breach might bring. Thankfully, online faxing has got you
covered here as well. The protocols used by online faxing services are
similar to those used in conventional faxing, and many service providers
are HIPAA compliant!
This compliance means your information is as secure as your medical
history. This is not exaggeration: HIPAA compliant communications are
the only method doctors are permitted to use to transmit patient medical
data.
While
conventional faxing offers the same security in terms of transmission,
not so at the source. Any paperwork sent through a fax machine is
visible to anybody passing by or waiting by the machine for their fax.
Thus, confidential information could quickly spread among those not
cleared to know the details.
conventional faxing offers the same security in terms of transmission,
not so at the source. Any paperwork sent through a fax machine is
visible to anybody passing by or waiting by the machine for their fax.
Thus, confidential information could quickly spread among those not
cleared to know the details.
With
all the benefits that online faxing offers, your manager would be a
fool not to invest in the change from conventional to online faxing. To
help seal the deal, you can even do some research on specific online
faxing services beforehand. Do you need a high-quality enterprise
standard like eFax for your online fax service? Or do you need the most cost-effective solution to replace your dusty fax machine? FindAFax
offers a convenient location to do side-by-side comparisons with many
different online faxing providers, allowing you to pitch the service
that best fits the business needs of your company. Remember: all
it takes is showing how making the switch now will improve efficiency,
reduce costs, and enhance security across the entire enterprise.
all the benefits that online faxing offers, your manager would be a
fool not to invest in the change from conventional to online faxing. To
help seal the deal, you can even do some research on specific online
faxing services beforehand. Do you need a high-quality enterprise
standard like eFax for your online fax service? Or do you need the most cost-effective solution to replace your dusty fax machine? FindAFax
offers a convenient location to do side-by-side comparisons with many
different online faxing providers, allowing you to pitch the service
that best fits the business needs of your company. Remember: all
it takes is showing how making the switch now will improve efficiency,
reduce costs, and enhance security across the entire enterprise.